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Online Procurement System

Lighten your load with the Online Procurement System for Sage Evolution

Online Procurement System.

In addition to the Sage Evolution procurement module, we offer an online procurement add-on fully integrated within Evolution. It is an extensive purchase management system that puts the whole procurement process on screen using an user-friendly, easy-to-use web interface.

How does it work?

The Online Procurement System (‘OPS’) for Sage Evolution allows you to easily manage and generate your PO’s and Expense Claims and route them for approval (by using the appropriate workflows). It can be used ‘on the road’ – allowing the users remote access from anywhere at anytime. Purchase Order System is a one stop solution to generate, track & manage your purchase orders from one web-based central location. OPS is fully customisable to your needs with the customisable order layouts.

Why choose OPS?

OPS distinguishes itself from the Evolution procurement module by offering the following functionalities:
– User-friendly, easy to use web interface
– Easy and quick navigation through the procurement dashboard
– Quickly (pre)view your PO’s and send them directly to your suppliers
– Route PO’s for group- or user approval by choosing from multiple allowed workflows, which are configurable per group
– Better document management with the possibility to upload documents directly to OPS
– Extensive Expense Claim functionalities; i.e. possibility to create expense claim functionalities by using only Active Domain users without creating or mapping an Evolution user;
Different line currencies (multi-currency) supported with the calculation to the currency of the supplier;
Expense claim suppliers for the user are automatically created;
Full integration with PO’s;
– Full audit trail logging of the approval flow
– Full change logging on any change within the PO
– Restrict possible GL accounts in selection per workflow
– View your PO’s and Expense Claims in all stages under the ‘overview’ tab (pending, fully authorized, history, rejected)
– Active Domain integration and auto-logon
– Quickly display the budget vs actual, pending & approved per GL-account

Find the OPS for Sage Evolution instruction videos below: